Administrative Associate 3, Vascular Surgery (Hybrid Opportunity)
Company: Stanford University
Location: Stanford
Posted on: October 2, 2024
Job Description:
This position will be based on the Stanford campus and is a
hybrid of 3 days working on-site and 2 telecommuting days working
from home, subject to operational need.The Division of Vascular
Surgery seeks a skilled Administrative Associate 3 to deliver
outstanding administrative support. This role is designed for
someone who can operate independently and with minimal supervision
while executing their responsibilities. We are seeking a candidate
with a robust blend of interpersonal, organizational, customer
service, and communication abilities.Duties include:
Act on behalf of the supervisor,
department manager, or chair in regards to establishing priorities
and identifying and resolving problems that are administrative in
nature.Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.Compose and draft
documents and correspondence for presentations, course handouts,
grants, conferences, seminars, and reports; perform substantial
editing and fact checking. Create, maintain, modify, and/or ensure
accuracy of content in various unit documents, displays, reports,
brochures, social media, and/or websites.Plan and schedule
calendar(s) with limited consultation, resolve calendaring
conflicts, and arrange travel in compliance with unit, university,
and sponsor policies. Create complex reports and spreadsheets which
may utilize specialized software and systems.Oversee and/or process
a variety of complex financial transactions; produce, monitor, and
reconcile budget statements; research, identify, and resolve
discrepancies. May assist with capital or special equipment
requests and/or vendor selection.Coordinate and monitor routine
maintenance services completion. Plan and coordinate office moves
and/or minor renovation projects.May lead staff or supervise
day-to-day work of student and/or temporary workers, including
scheduling, assigning, and prioritizing workloads, setting
appropriate deadlines, reviewing work for quality and timeliness,
and providing performance review input.Provide rotating front desk
coverage in the Surgery Chair's Suite (Surgery Operations &
Vascular Surgery).* - Other duties may also be assigned. DESIRED
QUALIFICATIONS:
Prior work experience at Stanford
University and/or in higher education strongly preferred.Must be
flexible, dependable & able to handle multiple priorities with
conflicting deadlines.Strong attention to detail and
accuracy.EDUCATION & EXPERIENCE (REQUIRED):High school diploma and
four years of administrative experience, or combination of
education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES
(REQUIRED):
Advanced computer skills and
demonstrated experience with office software and email
applications. Demonstrated success in following through and
completing projects. Excellent organizational skills and attention
to detail. Strong verbal and written communication skills.
Excellent customer service and interpersonal skills. Ability to
prioritize, multi-task, and assign work to others. Ability to take
initiative and ownership of projects. Ability to routinely and
independently exercise sound judgment in making decisionsPHYSICAL
REQUIREMENTS*:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.* - Consistent with its
obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires
accommodation to perform the essential functions of his or her
job.WORK STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, .The
expected pay range for this position is $39.46 to $44.30 per
hour.
Stanford University provides pay ranges representing its good faith
estimate of what the university reasonably expects to pay for a
position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.At Stanford University, base pay represents only one aspect of
the comprehensive rewards package. The Cardinal at Work website ()
provides detailed information on Stanford's extensive range of
benefits and rewards offered to employees. Specifics about the
rewards package for this position may be discussed during the
hiring process.The job duties listed are typical examples of work
performed by positions in this job classification and are not
designed to contain or be interpreted as a comprehensive inventory
of all duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned.Consistent with its obligations under the law, the
University will provide reasonable accommodations to applicants and
employees with disabilities. Applicants requiring a reasonable
accommodation for any part of the application or hiring process
should contact Stanford University Human Resources at . For all
other inquiries, please submit a .Stanford is an equal employment
opportunity and affirmative action employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
characteristic protected by law.
Keywords: Stanford University, San Mateo , Administrative Associate 3, Vascular Surgery (Hybrid Opportunity), Administration, Clerical , Stanford, California
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