Project Administrator

Location: Sacramento
Posted on: November 17, 2024

Job Description:

Project Administrator

Responsibilities for specific projects:

?Work cooperatively within the team environment to achieve project success.

?Job startup ? set-up of projects in the project management information system in accordance with company procedures, systemize all field documentation, follow-up for completion of job header information initiated by Project Manager and Work Acquisition Group, assist with procurement of permits and utilities as assigned.

?Type and distribute Subcontracts, Purchase Orders, Work Releases and other similar project-related agreements.

?Manage the process of tracking and obtaining executed Subcontracts as required to meet the project schedule including subcontractor safety checklists.

?Manage subcontractor insurance certificate program for assigned projects. Assist subcontractors in complying with the subcontract insurance requirements. Proactively contact and work with subcontractor insurance brokers as necessary.

?Assist subcontractors and suppliers with understanding and fulfilling the OCIP requirements, Affirmative Action requirements, security clearances, as it relates to the project.

?Process submittals in cooperation with Project Manager

?Type, and track correspondence and all safety notices.

?Create, process and track Change Order Requests, RFI?s, etc. as assigned.

?Assist with project closeout, distribution and tracking of ?punch lists?, expediting and assembly of project closeout documents (warranties, operating and maintenance manuals, materials for maintenance stock, etc.).

?Assist project team with organizing and consolidating project files at completion of project and be responsible for archiving of project files.

?As directed by the Project Manager, perform miscellaneous tasks necessary to further the project such as assist with subcontractor and owner correspondence, making follow-up phone calls, etc.

?Participation in Project Team planning meetings as requested including taking minutes of the meeting.

?Assist with pricing and or purchasing of material.

?Drawing control and distribution, maintenance and submission of ?as ? built? drawings, posting of changes, clarifications and RFI?s in drawings and specifications.

?Assist with tracking and distribution of change and clarification documents to the field, subcontractors and suppliers.

?Support the Work Acquisition Group with activities such as subcontractor solicitation letters, calls and follow-up.

?Be available to assist on bid days with taking subcontractor bid calls, assisting in the bid room, delivering bids and any other work acquisition- related tasks that may be assigned.

?Position requires the ability to communicate professionally with co-workers, subcontractors and vendors, owners, design professionals, insurance agents/brokers and others.

?Participate in training and continuing education to enhance the skills necessary to effectively perform the duties of the position.

?Training may include participation in Continuous Improvement Programs, outside educational and professional training opportunities.

?The training program will be a part of the employee?s overall career development.

?General maintenance of office equipment i.e. supplying paper to copiers, printers and fax machines, replacing toner and or ink to all machines, organizing office supplies in the Project Management area.

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , San Mateo , Project Administrator, Other , Sacramento, California